The fastest way to put a reusable piece of content into an email message is this: The techniques for tasks, appointments, and contacts are exactly the same. The below instructions are for emails because we use them most often. There are three ways to insert building blocks into Outlook items. Insert content in its own page- inserts the content into its own page is more useful for Word Quick Parts.Insert in its own paragraph - inserts the content into its own paragraph, even if the cursor is in the middle of another paragraph.Insert content only - the default option that you will use in most cases.Options - defines how the entry is inserted: A template must be open to appear in the drop-down list. If you use your own Outlook templates, you can isolate your building blocks by template. Save In - Save to the default NormalEmail.dotm template if you want the new Quick Part to be available in all emails and other Outlook items. But you may not bother about this attribute, as you'll never see it or use it. For this, click the drop-down arrow and choose Create New Category.ĭescription - optionally, type some text that describes the entry. If you have over 10 reusable pieces, it's a good idea to organize them in your own categories. Outlook can save entries in many different galleries, but generally you'll use Quick Parts and AutoText.Ĭategory - categories belong to galleries and you can regard them as kind of sub-folders for further grouping. Gallery - select the gallery in which you want the new building block to appear. So, if you want a specific entry to appear at the top of the list, you can prefix the name with a number or underscore, e.g. In the gallery, the names are listed in alphabetical order.
Because a building block can be inserted by name, short and meaningful names can save you a lot of time. Name - type a unique name for your new Quick Part. Quick Parts attributesīy specifying the following details, you can better organize Quick Parts for your specific needs: Once a Quick Part is created, you can access and reuse it at any time from everywhere including emails, meeting requests, tasks, etc.
Technically, it does not matter where you create a new building block - the steps are the same for emails, appointments, contacts and tasks.
To begin with, type the desired text, format it the way you want, and include graphics if needed. The Quick Parts feature works the same way in all versions of Outlook for Office 365, Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, and Outlook 2007. These snippets of predefined content are not limited to text only - they can include images, tables, graphics, and formatting. Quick Parts were introduced in Outlook 2007 as a more versatile replacement for AutoText from previous versions. Microsoft defines this feature as "building blocks". Outlook Quick Parts is a gallery of reusable pieces of content that you can quickly insert into your email messages as well as appointments, meeting requests, contacts, and tasks.
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